How to fill in the information in the forms?

We start the journey with BCome by collecting inventory data about the articles, materials, suppliers, corporate and retail packaging that we will use to provide data for the evaluations. Depending on the products that have been contracted. The form, specific for each project, will show the essential information that will be needed to have all the information to start the data. 

Type of information required

The traceability form is considered to unlock the insights you need about your supply chain and scale up your traceability performance. Product traceability empowers you to take control and build a resilient supply chain by knowing where to focus your efforts. The easiest way to gain a global perspective of your supply chain for better decision-making.

What information needs to be filled in each case?

For a better understanding of the form and a better ease when filling in the cells, we advise you to follow the instructions provided and to understand the use of colors in each tab.

• Step 1: Article to complete information about the items, their weights, their functionality, etc.
• Step 2: Material to complete information about the material, its composition, country of extraction, etc.
• Step 3: Supply to complete information about the suppliers, to which tier they apply, which transports they have, etc.
• Step 4: Corporate to complete information about the good practices practiced by the company.

The name of the articles, materials, and suppliers must always be marked based on the Proper Name condition, meaning the first letter is capitalized and the rest in lowercase (eg: Brown t-shirt). In the event data is unknown or does not exist, it must be indicated:

• —: when the data does not exist (for composition and materials only),
• Not applicable: when the data does not exist (in all other cases),
• Unknown: when it exists but impossible to identify.

How to interpret the color legend

We use some color guides to make it more intuitive and easier to fill in and thus, capture inconsistencies more easily. It detects more easily what happens next.

General

• A header title will appear in green color when is a mandatory cell. It will help us to obtain the minimum of data before making assumptions.
• The different suppliers have their corresponding colors associated to the headers in order to differentiate them correctly.

A cell will appear in red when…

•  Either the name or the column reference B/C is duplicated.
• The total sum of the weights of all materials does not correspond to the total weight of the declared item.
• A material declared has no weight.
• A supplier is declared when no corresponding finishing is declared or no supplier is declared when a finishing is declared.

Step 2: Material

A cell will appear in red when…

• A material reference ID is duplicated.
• The sum of all compositions does not sum 100%.
• If a dye is declared for a material that is neither a fabric nor a leather.
• If a print is declared for a material that is not a fabric
• A finishing supplier is declared when no corresponding finishing is declared or no supplier is declared when a finishing is declared.
• The material supplier is declared as “Not applicable”
• The raw material processing supplier is declared “Not applicable” when the material is a yarn, a woven, knit, tricot or nonwoven, or synthetic leather.
• The raw material extraction supplier is declared “Not applicable” whereas there is a corresponding composition declared or their is a supplier declared when there is no corresponding composition declared.

The cell will appear in blue when…

• The certificate declared must correspond to a specific composition.
  • GOTS: Cotton fiber (organic), Cotton fiber (organic, no irrigation).
  • BCI: Cotton fiber (BCI)
  • Lenzing: Modal fiber (LENZING™), Viscose fiber (LENZING™), Viscose fiber (LENZING™ ECOVERO™), Lyocell fiber (TENCEL™), Lyocell fiber (TENCEL™)
  • CMiA: Cotton fiber (CMiA)
  • Refibra (Lenzing): Lyocell fiber (recycled, TENCEL™ REFIBRA™)
  • GRS: Any raw material with “recycled” in its name
  • European flax: Linen long fiber (hackled, European Flax® certified)

Step 03: Supplier

A cell will appear in red when…

• A supplier name is duplicated in the list.

How to stay in touch with your BCoach

To have a smooth experience using BCome, your BCoach will provide continuous guidance throughout the process,  solving short term doubts by mail or by excel and follow-up meetings.. But Google Sheet Comments will be the easiest way to contact them while you are in the process of filling in the information. 

How to use comments in Google Sheets:

1. Open the Traceability form you are working on.
2. Highlight the text or cells you want to comment on.
3. To add a comment, in the toolbar, click Add comment .
4. Type your comment.
5. Click Comment.

In a range of 24-48h your BCoach will contact you to solve your doubts.

What happens if my suppliers don’t answer me?

Sharing this message with your suppliers might help:

Need more help? Write us and we will contact you.